Royal College of
Dental Surgeons of Ontario
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CT Scanners

The College’s dental CT scanner facility permit and member authorization renewal process will be online shortly. Renewing or canceling is as easy as visiting the RCDSO website, logging into the RCDSO member portal, and completing an online renewal application form. We have made some changes to our system this year.

Every dental facility where a dental CT scanner is installed and operated must have a facility permit issued by the College. This permit must be renewed on an annual basis to remain current.

Any dentist that wishes to prescribe, order, take, interpret and report on CT scans must have a member authorization issued by the College. This authorization must be renewed on an annual basis to remain current.

Your CT facility permit and/or member authorization renewal is due by Oct 31, 2021 in order for the permit/authorization to remain current for the period of Nov 1, 2021 – Oct 31, 2022.

Click here for some tips to help you through the new online renewal process.

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The Facility Inspection Program (FIP) will no longer be accepting mail items effective March 1, 2021. All submissions to the FIP department must be sent via email for processing. With the exception of cheques and money orders, items mailed to the department after March 1, 2021 will not be processed and must be resubmitted via email.   

Items emailed to FIP must be:

  • PDF format
  • Clear (not faded)
  • Legible
  • Complete (with pertinent information cut off)
  • Unaltered

CT related items should be emailed to ctscanners@rcdso.org

Dental facilities affected by the COVID-19 closures with active Provisional Facility Permits that expired after March 15 have been extended

Dental facilities affected by the COVID-19 closures with active Provisional Facility Permits that expired after March 15 have been extended, but expiry dates/deadlines have now been re-instated. Provisional Facility Permit holders will receive notification of the new deadline/expiry date via email, using their preferred email address on file with the College.

If your preferred email address has changed, you are responsible for updating this information via the MRC or notify Registration at registration@rcdso.org.

If you do not receive the email, check your spam/junk folder.

No further extensions will be granted once you have surpassed the extension date provided by the College.

All facility inspections are being conducted remotely via GoToMeeting.

If you are unable to successfully meet the requirements to have your facility inspected, you are required to submit a new application form and fee, which can be found here.

Applying for a Facility Permit

Every dental facility that intends to install and operate a dental CT scanner must have a facility permit issued by the College and must adhere to our  Standard of Practice. The College inspects facilities to ensure compliance with the Standard.

The Standard sets out two types of dental CT scanners, based on the size of the image or “field of view” generated and therefore there are two types of facility permits:

  • Dentoalveolar CT scanner with a field of view of 8 centimetres or less. 
  • Craniofacial CT scanner with a field of view of over 8 centimetres. 

A Facility Permit shall only be issued to a dentist who practices at the dental facility for which the permit is issued and has the appropriate Member’s Authorization for the type of dental CT scanner to be installed and operated.

An inspection by the College must take place before a dental CT scanner facility permit is issued. A facility is eligible for inspection after completing the following steps:

  • Submit the facility permit application form and fee to the College.      
  • Submit a copy of the application approval [letter format] to the X-Ray Inspection Service (XRIS) as part of the Ministry application form to install and operate a dental CT scanner to receive the requisite letter of approval [including schematic plan] and letter of designation as issued by the Ministry.
  • Gather other required information, as outlined by the College, and notify us when you have met the requirements and are ready for an inspection so that we can arrange one. The facility inspector will review these documents at the time of inspection.
Complete this application form to apply for a Facility Permit.

Applying for Authorization to prescribe, order, take, interpret and report CT scans

Any dentist who wishes to prescribe, order, take, interpret and report on CT scans must apply to the College to have their training reviewed and approved. This includes dentists who are specialists in oral and maxillofacial radiology and all dentists who practise in hospital dental departments.

There are two authorization types: dentoalveolar CT scans and craniofacial CT scans. A craniofacial CT scan authorization also authorizes dentoalveolar scans.

  • Dentoalveolar CT scans [Small field-of-view] – a field of view of 8 centimetres or less.
  • Craniofacial CT Scans [Large field-of-view] – a field of view greater than 8 centimetres.

For dentoalveolar scans, dentists must complete a course of at least two days duration that is:

  • affiliated with an accredited university
  • organized and taught by dentists certified in oral and maxillofacial radiology
  • has a post-course exam.

For craniofacial scans, dentists must complete a formal postgraduate program in oral and maxillofacial surgery, suitable for certification in the province of Ontario and complete a mentoring program with an oral and maxillofacial radiologist or qualified medical radiologist. The mentoring program must involve the interpreting and reporting of at least 50 craniofacial CT scans.

The authorization application process includes a provisional authorization stage. Provisional authorizations are valid for six months from the date of issuance and can be extended for an additional three months.

Dentists must meet the provisional authorization requirements to receive an annual member authorization:

  • Submit five CT scan records for review to the College,
  • Provided they are complete and in compliance with the Standard of Practice, an annual authorization will be issued.

Authorized dentists can prescribe, order, take, interpret and report dental CT scans at any dental facility that holds a valid dental CT scanner facility permit as long as they have received on-site training in the safe operation of the dental CT scanner installed in that facility.

Authorizations are based upon the dentist’s education/training. However, they cannot exceed their authorization at any time and can only prescribe, order, take, interpret and report dental CT scans that are compatible with the permit type of the facility.

Complete this application form to apply for authorization

Questions?

Standard of Practice/Training/Qualifications

Dr. Sangeeta Patodia

Manager, Facility Inspection Program
416-961-6555 ext 4309
1-800-565-4591
spatodia@rcdso.org

Application Process

Email: ctscanners@rcdso.org